Location: Remote + Colorado Springs / Denver
Type: Part-Time or Full-Time (20-32 hours per week to start)
Compensation: Hourly for the first six months. Salary and full benefits after six months if employment continues.
About the Role
We are seeking a highly organized and proactive Executive and Personal Assistant to support our CEO in both professional and personal capacities. This dynamic role demands a high level of discretion, flexibility, initiative, strong organizational skills, and the ability to navigate complex schedules and tasks efficiently. The ideal candidate will be a problem-solver with excellent communication and administrative skills, ready to handle a variety of responsibilities to help streamline the CEO’s daily life.
Responsibilities
Executive Support:
- Calendar and email inbox management. Manage and coordinate the CEO’s professional calendar, including scheduling meetings, appointments, replying to emails, managing inbox and travel arrangements.
- Provide administrative support for all business activities, including document preparation, email/phone correspondence, marketing tasks, maintaining/filing records (digital and physical), and more. Includes, but not limited to:
- Picking up and organizing business mail
- Calling back (and/or emailing) certain contacts, unknown numbers, vendors, etc. and handling necessary tasks accordingly
- Depositing checks at bank
- Tasks and coordinating contractors
- Organizing mail and paperwork
- Paying bills and completing other professional and personal tasks.
- Act as a liaison between the CEO, staff, clients, and other stakeholders, ensuring clear communication and timely follow-up.
Personal Assistance:
- Coordinate personal appointments and family schedules, including educational, extracurricular, and healthcare-related activities.
- Help plan and organize family events, travel, ensuring a seamless and enjoyable experience for all family members.
- Assist with household management tasks, including liaising with other household members, contractors, overseeing maintenance and service appointments, and paying household bills.
- Provide support with personal shopping, errands, and any ad-hoc tasks as needed to support the CEO and family.
Qualifications:
- Bachelor’s degree or equivalent experience in business administration, management, or a related field
- Minimum of 2 years’ experience in an executive support role, preferably with experience in both professional and personal support capacities.
- Exceptional organizational skills and attention to detail.
- Strong ability to prioritize and multitask in a fast-paced environment.
- Excellent verbal and written communication skills.
- High level of discretion and professionalism in handling confidential information.
- Proficiency in Gmail, Google Calendar, and familiarity with other scheduling and financial software.
- Flexibility with hours and availability for occasional travel, as required.
- A valid driver’s license and reliable transportation.
How to Apply
Interested candidates should apply for this position through our online job application form. Note: Please allocate 15-20 minutes to complete this, and be prepared to have your resume ready.
Summit Digital Marketing is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
